AI SERVICE GOVERNANCE · Workflow idea
For an approved use, keep a current list of available AI services and save an authorized team member’s selection for later use. Review each service’s data handling, location, retention, and contractual terms before use; do not assume a route or region alone makes processing compliant. Limit stored selection records, protect credentials, and require a person to review sensitive inputs and consequential outputs.
01 / The starting point
A documented use case, approved service choices, and an access-controlled selection record
“Keep service choices current and privacy-reviewed without exposing credentials or sensitive request content.”
02 / The work
Helps a team compare available AI services and retain a selected option for an approved task.
Identify the purpose and whether the information includes personal or confidential details.
Show only approved choices and record when availability was checked.
Check data location, retention, access, and the organization’s approved use.
Limit selection access and keep the decision tied to its approved purpose.
Verify important claims and escalate sensitive or high-impact use to a qualified person.
03 / The result
A dated service availability list and an authorized selection with review context.
Reviews & approvals · Example outcome
A dated service availability list and an authorized selection with review context.
Availability checks do not establish security, accuracy, or regulatory compliance. Review contractual terms and data flows, send only necessary information, secure credentials, and assess generated material before relying on or sharing it.
04 / Make it yours
A few choices shape the work around your team.
Document owners, permitted purposes, data limits, and review dates.
Restrict access and avoid storing keys with request content.
Send only permitted information and remove records when no longer needed.
Name who approves new services and verifies consequential results.