DATA QUALITY · Workflow idea

Review authorized folder contents, similar filenames, and possible duplicate records with the source, context, and next decision in view.

For authorized work involving authorized folder contents, similar filenames, and possible duplicate records, prepare a review list of files that may be duplicates for the folder owner to inspect. Similar names do not prove identical content, and file listings may expose confidential names. Limit scans to authorized folders, protect paths and metadata, verify each match against the actual file, and require the owner to approve any move, sharing change, or deletion. Explain information use and retention, obtain required consent, respect source and reuse rights, verify important details, and keep external or consequential actions under human approval.