HIRING DOCUMENT REVIEW · Workflow idea
For a hiring process an HR team is authorized to manage, use approved candidate and role details to prepare a letter from a controlled template and create a PDF draft. Compensation, start dates, and contact details are confidential; restrict the source form and files, verify every value and recipient, and keep the candidate message unsent until an authorized HR reviewer explicitly approves the exact letter. Rejected or changed offers should remain private and be handled under HR policy.
01 / The starting point
A controlled letter template and candidate details submitted through an approved hiring process
“Prepare a candidate-specific letter without sending unapproved or inaccurate employment terms.”
02 / The work
Helps HR prepare appointment letters from an approved template for human review.
Check the hiring record, role, compensation, and start date with an authorized owner.
Fill only approved fields and keep the source template unchanged.
Check every term, filename, metadata field, and permitted viewer.
Keep the exact letter and recipient visible for approval or rejection.
Verify the candidate address and attach the approved final document.
03 / The result
A PDF letter draft with candidate and role details, access controls, and HR approval status.
Reviews & approvals · Example outcome
A PDF letter draft with candidate and role details, access controls, and HR approval status.
An incorrect salary, date, or recipient can create serious consequences. Limit candidate data access, preserve an audit trail, review the final PDF, and require explicit HR approval before external delivery.
04 / Make it yours
A few choices shape the work around your team.
Control template versions and confirm required legal and HR wording.
Limit form, document, and PDF access to authorized hiring staff.
Require a named HR reviewer and keep rejected drafts private.
Prevent misdelivery and retain hiring documents according to policy.