KNOWLEDGE BASE CLEANUP · Workflow idea
Check selected team knowledge databases on a schedule and identify pages that appear to have no useful content. Show the candidates to an owner so they can confirm that each page is safe to archive.
01 / The starting point
A daily review of team databases selected by an authorized owner
“Find pages that appear empty and prepare a list for review, with archiving held until a person confirms each candidate.”
02 / The work
Helps workspace owners identify unused empty pages while keeping the decision to archive with a person who can check their context.
Choose only team databases the reviewer is authorized to inspect.
Review each selected page for content and identify candidates that appear blank.
Show each page’s title, location, and owner where available so a person can assess its purpose.
Check for hidden, linked, or historical information and ask the responsible owner whether the page is still needed.
Require explicit human approval for each confirmed page and leave all unclear candidates untouched.
03 / The result
A reviewable list of apparently empty pages, with owner approval required before any page is archived.
Reviews & approvals · Example outcome
A reviewable list of apparently empty pages, with owner approval required before any page is archived.
A page that looks empty may contain linked information, historical value, or content the check cannot see. Confirm each candidate and its owner before archiving; leave uncertain pages unchanged.
04 / Make it yours
A few choices shape the work around your team.
Select the team databases and a suitable review time; the original example runs daily at 2 a.m.
Identify who can confirm a page is no longer needed and who may approve archiving.
Agree how to handle linked pages, attachments, metadata, and historical records before candidates are presented.
Compare a sample of blank and meaningful pages and confirm that no page changes until an owner approves it.