LINK PREPARATION · Workflow idea
Give a person a simple way to request a shorter version of a web address and receive a link that is easier to include in a message or document. Check that the original address is correct and safe to share, then verify the resulting destination and approve the exact link before it reaches customers or another external audience.
01 / The starting point
A link supplied by a person for a specific communication or document
“Prepare a shorter link for a verified destination and leave any external sharing decision with a person.”
02 / The work
Helps people make long web addresses more manageable in approved communications while keeping destination checks visible.
Identify the document or communication where the shorter address may be used and who is responsible for it.
Confirm that the supplied address leads to the intended, trustworthy page and does not expose private information.
Create a more manageable version of the verified link for the intended use.
Open or otherwise check the shorter link and confirm that it leads to the approved page.
Have the responsible person review the exact link, surrounding wording, and audience before publishing or sending it externally.
03 / The result
A short link associated with its original destination and ready for review before use.
Reviews & approvals · Example outcome
A short link associated with its original destination and ready for review before use.
A shortened address can hide a misleading or unsafe destination. Verify the original page, check where the shorter link leads, and require a person to approve the exact link and message before publishing it or using it with customers or another external audience.
04 / Make it yours
A few choices shape the work around your team.
Identify the people responsible for preparing links and the communications they support.
Agree how reviewers verify ownership, accuracy, safety, and access for each original page.
Retain the original address, proposed short link, intended use, and approval status together.
Name who checks the destination and approves the exact link and audience before it is shared.
Keep exploring
Plan a compact shareable link with optional destination rules, then review the exact destination and audience before creation.
Turn selected web addresses into compact links with helpful page details, and hold each link for review before it is shared.