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CANDIDATE RECORD REVIEW · Workflow idea

Organize applicant documents while keeping hiring judgments with people.

For applications received through an authorized hiring process, prepare text and basic contact-field checks from submitted résumé documents, then route incomplete or unreadable files to an HR reviewer. Tell candidates how their information will be handled, restrict access and retention, and check extracted details against the original. This process must not rank candidates, infer suitability, or decide who advances; qualified hiring staff must assess every application fairly and consistently.

Make it yours See how it works ↓
A Roman aqueduct taking shape from architectural sketch to marble.
A little structure. A clearer outcome.
Starts with
A candidate submits a résumé for an open role
Produces
A structured intake record with source document, completeness flags, and HR review status.
Category
People & hiring

01 / The starting point

A clear request.
A useful direction.

An application received through an approved hiring channel with an appropriate privacy notice

“Organize document intake without turning extraction errors or missing fields into a hiring decision.”
An example request · Make it specific to your team.

02 / The work

5 tasks.
One useful outcome.

Helps HR teams extract basic application details and identify documents that may need follow-up.

  1. Confirm the application purpose and notice

    Process documents only for an authorized role and explain the handling clearly.

  2. Extract basic fields from the submitted document

    Keep the original available and mark unreadable or uncertain text.

  3. Check administrative completeness

    Flag missing required contact fields without evaluating candidate quality.

  4. Route exceptions for HR follow-up

    Let staff resolve extraction errors and provide candidates a correction route.

  5. Keep hiring assessments human-led

    Do not rank, reject, or advance a candidate based on automated extraction.

03 / The result

Something useful.
Something to build on.

A structured intake record with source document, completeness flags, and HR review status.

AmbactiWorkflow folio · 5 steps

Review candidate document completeness

People & hiring · Example outcome

The handoff

A structured intake record with source document, completeness flags, and HR review status.

Keep in mind

Résumé extraction can omit, misread, or misrepresent candidate information, and automated screening can create unfair outcomes. Use only for administrative completeness checks, protect applicant data, provide an accessible correction path, and require trained people to make all hiring decisions.

04 / Make it yours

Set the brief.
Set the standard.

A few choices shape the work around your team.

Define a limited administrative purpose

Use the process for intake and completeness only, never candidate scoring.

Protect applicant documents and personal data

Restrict access, minimize stored fields, and set deletion periods.

Set extraction and accessibility checks

Test varied document formats and offer a way to correct errors.

Assign trained HR reviewers

Require consistent human review for every application and exception.

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Start with your brief. Make the process your own.

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