EMAIL CONTENT REVIEW · Workflow idea
Bring the selected image into the body of an email so the recipient can view it alongside the message text. Keep the image and wording together in a preview, then have an authorized person confirm image rights, accuracy, recipient, and final content before sending.
01 / The starting point
A proposed email with text and an image intended to appear within the message
“Prepare the message with its image displayed in the body, and hold delivery until a person approves the complete email and exact recipient.”
02 / The work
Helps a team prepare a more visual email while keeping the final message and delivery decision under human control.
Keep the proposed text, selected image, intended recipient, and purpose together for review.
Place the chosen visual in the email body and confirm it appears as intended alongside the text.
Check the image, wording, links, accessibility text, and overall appearance on common screen sizes.
Have a person verify permission to use the image, its source, and whether it gives a truthful impression.
Require an authorized reviewer to confirm the recipient, purpose, and full final message before delivery.
Send only the approved version and record the result so the team can distinguish delivered messages from drafts.
03 / The result
A previewable email with an inline image, ready to send only after content, rights, and recipient are confirmed by a person.
Email · Example outcome
A previewable email with an inline image, ready to send only after content, rights, and recipient are confirmed by a person.
An image may be unsuitable, misleading, out of date, or used without the right permission. Review how it appears with the full message, confirm the recipient and purpose, and require a person to approve the exact email before sending.
04 / Make it yours
A few choices shape the work around your team.
Define who may prepare messages, which recipients are in scope, and what the email is meant to communicate.
Specify acceptable image sources, permission checks, descriptive text, and any content that needs additional review.
Name an authorized reviewer who checks the full preview, recipient, and purpose before any email is sent.
Check a valid image, a missing image, and an unapproved recipient; confirm the email remains unsent until a person approves it.