INCLUSIVE TEAM COMMUNICATION · Workflow idea
Notice selected group terms in a team conversation and bring a respectful alternative to a moderator’s attention. Keep the guidance aligned with the team’s own policy and let a person check the wording and context before posting a reminder.
01 / The starting point
A message in a selected internal discussion space
“Identify selected group terms, prepare a brief inclusive-language suggestion, and hold it for a moderator to review before sharing it in the conversation.”
02 / The work
Helps teams notice language that may not include everyone and makes a respectful alternative easier to consider.
Limit review to a team space where members have been told about the language-support process.
Flag only terms the team has agreed to review, without treating a match as proof of intent or misconduct.
Offer a neutral option such as “folks” or “everyone” and keep the wording aligned with team guidance.
Give a moderator enough context to decide whether a suggestion is useful and appropriate in the conversation.
Have a person review the exact language and channel before sharing a reminder with the group.
Let moderators and team members flag unhelpful suggestions so the agreed language guidance can be refined.
03 / The result
A context-aware suggestion for a moderator, or no follow-up when the selected language is not present.
Reviews & approvals · Example outcome
A context-aware suggestion for a moderator, or no follow-up when the selected language is not present.
Language is contextual, and automated flags can be mistaken or miss intent. Keep monitoring limited to approved spaces, avoid singling out individuals, and require a person to review any public or team-wide reminder before it is posted.
04 / Make it yours
A few choices shape the work around your team.
Ask the team to choose the terms and alternatives that fit its culture and communication norms.
Identify the internal conversations in scope and tell participants how messages may be reviewed.
Name who reviews suggestions and confirm that no reminder is posted to a group without a person checking it.
Review examples where a selected term is used neutrally, quoted, or discussed directly, and adjust the process with moderators.