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CONTENT RETENTION REVIEW · Workflow idea

Clean up old drafts without accidentally removing something important.

List older pending posts that may no longer be needed and identify their featured images. Show editors the title, date, status, and connected media before any removal, preserve a recovery copy where required, and require explicit approval of each post and image to delete.

Make it yours See how it works ↓
A Roman aqueduct taking shape from architectural sketch to marble.
A little structure. A clearer outcome.
Starts with
A content cleanup review is scheduled
Produces
A preview of eligible posts and connected images with owner approval and retention checks.
Category
Reviews & approvals

01 / The starting point

A clear request.
A useful direction.

An editor’s retention request and a defined set of unpublished posts

“Prepare a deletion proposal for review without removing posts or images automatically.”
An example request · Make it specific to your team.

02 / The work

5 tasks.
One useful outcome.

Helps a website team find older unpublished content and associated media for deliberate cleanup.

  1. Define the cleanup scope

    Choose which statuses, dates, and website areas are eligible for review.

  2. List candidate posts and related images

    Show each title, status, creation date, and connected media in a review queue.

  3. Check ownership and retention needs

    Confirm that no legal hold, active campaign, recordkeeping requirement, or other page depends on an item.

  4. Preserve a recovery option

    Create or verify an approved backup before any irreversible content removal.

  5. Approve each exact deletion

    Require an authorized editor to confirm the specific post and image before removal.

03 / The result

Something useful.
Something to build on.

A preview of eligible posts and connected images with owner approval and retention checks.

AmbactiWorkflow folio · 5 steps

Review old post and image removals

Reviews & approvals · Example outcome

The handoff

A preview of eligible posts and connected images with owner approval and retention checks.

Keep in mind

Deleting a post or featured image can be permanent and may affect links, records, or other content. Verify publication status, ownership, retention requirements, dependencies, and backups; preview the exact items and require an authorized editor to approve each removal before it occurs.

04 / Make it yours

Set the brief.
Set the standard.

A few choices shape the work around your team.

Choose eligible post statuses and ages

Set a conservative review scope and identify exclusions.

Show associated content and media

Include post details and linked images so editors understand the impact.

Check retention and backup policy

Define how holds, dependencies, and recoverability are verified.

Require item-level editor approval

Name who approves each post and image deletion and records the decision.

Put your next idea to work.

Start with your brief. Make the process your own.

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