FILE AND SHARING REVIEW · Workflow idea
For an authorized file owner, review requests to find, create, move, update, share, or remove files and shared folders. Confirm ownership, destination, audience, and sensitivity; use the least access needed; and require explicit approval for external sharing or deletion before making changes, with a recovery option for important content.
01 / The starting point
A request from a person authorized to manage the selected files
“Help locate or manage shared files without exposing confidential work or removing the wrong content.”
02 / The work
Helps teams find, organize, and manage files, folders, and shared workspaces.
Check the requester’s authority and the exact files or folders involved.
Identify confidential material and confirm the intended location.
Show the proposed move, update, upload, or removal before applying it.
Check who can view or edit the content, including access inherited from its folder.
Require an owner to confirm sharing or deletion and check the resulting location and access.
03 / The result
A reviewed file or folder action with access scope and owner approval status.
Reviews & approvals · Example outcome
A reviewed file or folder action with access scope and owner approval status.
A link or folder permission can expose many files, while a mistaken deletion can interrupt work. Confirm the right owner and audience, avoid public access unless specifically authorized, and require owner approval before sharing, moving, or removing content.
04 / Make it yours
A few choices shape the work around your team.
Limit management to approved folders and people with a clear business need.
Require explicit review before granting access outside the intended audience.
Show affected files and destinations before destructive or broad changes.
Document how important files are restored and how sharing decisions are recorded.