THIRD-PARTY RISK · Workflow idea
For an authorized third-party risk team, Organizes vendor function, data access, and submitted certifications into a preliminary due-diligence record and flags missing evidence. A tier or certification claim is not proof of security or compliance. Verify documents and scope with the issuing source, protect confidential supplier data, and leave onboarding, acceptance, or rejection to qualified reviewers.
01 / The starting point
A documented procurement purpose, vendor-provided evidence, and current internal risk criteria
“Prepare a traceable vendor review and identify evidence gaps for the accountable risk owner.”
02 / The work
Organizes vendor function, data access, and submitted certifications into a preliminary due-diligence record and flags missing evidence.
Use only the information and accounts approved for vendor intake, security evidence, and preliminary risk tiers; explain collection, honor contact or data choices, and keep access limited to the people who need it.
Check certificate holder, validity dates, covered services, data access, and exceptions with the vendor or issuer.
Verify dates, identifiers, facts, and omissions for vendor intake, security evidence, and preliminary risk tiers against current original records; mark unknowns rather than filling gaps by assumption.
Minimize sensitive details, respect confidentiality and copyright, verify consent or usage rights where relevant, and use a safe human handoff for high-impact or uncertain cases.
Require an accountable person to confirm the exact content, record, recipient, destination, and likely impact before sending, publishing, deleting, changing, or committing anything.
03 / The result
A preliminary vendor scorecard with source evidence, missing items, and reviewer status.
Reviews & approvals · Example outcome
A preliminary vendor scorecard with source evidence, missing items, and reviewer status.
A tier or certification claim is not proof of security or compliance. Verify documents and scope with the issuing source, protect confidential supplier data, and leave onboarding, acceptance, or rejection to qualified reviewers.
04 / Make it yours
A few choices shape the work around your team.
Document who may use vendor intake, security evidence, and preliminary risk tiers, which sources are allowed, what people are told, and when collected information is removed.
Define approved risk criteria and retention, restrict supplier records, and require procurement and security owners to approve the final assessment.
Use the minimum required fields, restrict source records and outputs, and keep private details out of broad alerts or unrelated work.
Test that messages, publication, financial or clinical decisions, destructive changes, and other consequential actions remain paused until an authorized person approves them.