COMMUNITY WELCOME · Workflow idea
Check for new followers on a regular schedule, keep a record of who has already been considered, and prepare a short welcome draft. An account owner can personalize the wording, decide whether an individual message is appropriate, and approve the exact recipient and message before anything is sent.
01 / The starting point
A newly followed account on a community profile selected by its owner
“Prepare a non-duplicate welcome draft for a new follower and hold all direct messages for account-owner review and approval.”
02 / The work
Helps community owners notice new followers and prepare thoughtful, consistent welcomes without sending messages automatically.
Review follower changes once a day at the chosen time, set to 9 AM by default.
Compare the current list with the account’s review record so a person is not repeatedly approached.
Use a first name only when it is clearly available and prepare optional links for the owner to inspect.
Consider the person’s preferences, community expectations, and whether a public welcome is more suitable.
Require the account owner to review and approve each direct message before it is sent, then record the outcome.
03 / The result
A personalized welcome draft and a record for the account owner to review before sending.
Reviews & approvals · Example outcome
A personalized welcome draft and a record for the account owner to review before sending.
A follow does not necessarily mean someone expects a direct message. Check community norms, the person’s profile, message wording, recipient, and any included link; an account owner must approve every external message before it is sent.
04 / Make it yours
A few choices shape the work around your team.
Select the community profile and decide when its owner wants to review new followers; the example checks daily at 9 AM.
Choose where reviewed followers and message outcomes are recorded to help prevent duplicate contact.
Prepare an optional friendly message and approved links, while leaving personalization and send decisions to the account owner.
Check first-time followers, already-reviewed people, and uncertain cases; verify that no message is sent without approval and that each review can cover up to 100 new followers.